°Ç¸ç³Ô¹Ï

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Video Overview

This video is designed for everyone as a first look and orientation to the Workday experience.

(6 minutes)

Job Aids

• - overview of Workday homepage and basic features
• - customize my Workday experience including notifications (Traducción al español próximamente.)
• - view items that require my attention and take action
• - check the status of my request or cancel an action
• / - add the Workday app to my phone or tablet

Video Overview

Employee self-service in Workday starts with your profile. This video introduces all employees to the personal information they can view and manage in Workday.

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Payroll Self-Service

Video Snippet

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Benefits Self-Service

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Union Staff: Clocking In/Out On A Timeclock

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Non-Union Non-Exempt Staff & Student Workers: Entering Hourly Time Worked

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Job Aids

• - request time off for myself (vacation, sick, jury duty, bereavement, etc.)
•  - request time off for myself (Maryland Sick Leave)
• - view my available vacation, sick and community service leave hours
• - request FMLA leave and paid time off for qualifying circumstances

Job Aids

• Financial Tasks Overview Sheet - view a list of common financial tasks and their related instructions, forms, and support information, all in one place
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Video Snippets

Job Aids

•  - create a Purchase Order from a supplier/vendor quote
• - request a Purchase Order payment when goods/services are received
• - reconcile/code purchase card transactions
• - add a new supplier/vendor to Workday, including contractors under PSA agreements
• - submit an invoice for payment without a Purchase Order, or request payment for any non-employee, including student awards/reimbursements and contractors under PSA agreements

Job Aids

• - get advanced approval for travel related expenses and cash advance requests
• - get reimbursed for non-purchase card, out-of-pocket business expenses, such as mileage
• - reconcile personal expenses accidentally charged to the °Ç¸ç³Ô¹Ï credit card
• - set up one-time or ongoing payroll deductions for a reimbursement to the College, a donation to the °Ç¸ç³Ô¹Ï Fund, or as a credit to a student billing account

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• - view summary of Cost Center Manager tasks and responsibilities

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•  (For Division Budget Specialists Only) - transfer budgeted funds or change existing budget
•  - run budget reports in Adaptive
•  - a list of available budget reports with descriptions and details

Video Snippets

Job Aids

• - give approval to create Purchase order 
• - give approval to pay expenses not on a Purchase Order
• - give approval to pay an invoice
• - delegate own approvals to another employee or complete approvals delegated to you

Job Aids

• - review and approve/reject timesheets for non-exempt direct reports
• - approve, deny, and manage time off requests submitted by your direct reports; submit time off requests on behalf of a direct report
• - delegate approvals to another employee or complete approvals delegated to you
• - request FMLA leave (continuous and intermittent) and paid time off on behalf of a direct report; temporarily reassign business processes for direct reports on continuous leave
• - create pay events for adjunct faculty, faculty committee work, and class overages, as well as payments for interns, graduate assistants, and residential life assistants

Job Aids

• - create job requisition needed to post a job to hire full-time or part-time regular or temporary staff
• - manage existing job requisitions and hire staff
• - initiate a transfer, promotion, or job change for a direct report
• - view list of compensation grades to select during the hiring process
• - end a job, end more than one position or terminate a direct report

Job Aids

• - create job requisition needed to post a job to hire full-time tenure and non-tenure track faculty
• - view list of compensation grades to select during the hiring process
• - add an academic appointment for a faculty member, including rank and tenure status
• - initiate a transfer, promotion, or job change for a direct report
• - end a job, end more than one position or terminate a direct report

Job Aid

• - contract a person of interest (volunteer or contractor) who needs access to °Ç¸ç³Ô¹Ï's campus, and/or systems, or end the contract for a person of interest